Administrative Assistant (Human Resources)

Fair Haven Community Health Care 

FHCHC is a forward-thinking, dynamic, and exciting community health center that provides care for multiple generations at over 143,000 office visits in 21 locations. Overseen by a Board of Directors, the majority of whom are patients themselves, we are proud to offer a wide range of primary and specialty care services, as well as evidence-based patient programs to educate patients in healthy lifestyle choices. As we grow and are able to bring high-quality health care to more areas that need access, we continue to put our patients first in everything we do. The mission of FHCHC is “To improve the health and social well-being of the communities we serve through equitable, high quality, patient-centered care that is culturally responsive.”

For 53 years, we have been a health care leader in our community focused on providing excellent, affordable primary care to all patients, regardless of insurance status or ability to pay. Fair Haven is proud to have a diverse and motivated team of professionals who are constantly seeking ways to enhance and improve the health and well-being of all patients. We believe that everyone should have access to high-quality medical and dental care, regardless of ability to pay.

Human Resources Assistant.

The Human Resources Assistant (HRA) is responsible for providing professional level day-to-day administrative support to the HR department, staff and external inquirers.

Duties and responsibilities

The HRA is responsible for providing administrative support within the HR Department including and not limited to the following:

• Manages distribution of incoming calls, faxes and HR mail, organizes and maintains personnel files, and all HR bulletin boards for all FHCHC locations.    
• Schedules meetings, takes meeting minutes, and maintains calendars for CHRO, Director of Human Resources and other HR partners as needed.
• Provide administrative support to the Director of Learning and Professional Development.
• Prepares and distributes correspondence letters and/or emails, photocopies/scans, maintains office supplies, manages PO workflow, prepares orientation packets, helps coordinate employee appreciation events, and completes verifications of employment.
• Responds to applicable HR inquiries by staff and external request.
• Assists and/or facilitates onboarding/orientation processes for new hires, students, volunteers, residents, leased employees, etc.
• Provides assistance as needed to HR team with tasks that may include and is not be limited to, scheduling meetings and interviews, processing or following up on new hire references, data collection/research, entering or auditing employee status changes, assistance with monthly bill reconciliation, etc.
• The HRA must be able to travel between sites and participate in off-hours evening/weekend events, and off cycle evening/weekend orientations.

Qualifications

• High school diploma and 3 years of relevant clerical experience required. Associates degree in related field preferred.   
• Excellent organizational and time-management skills, ability to maintain strict confidentiality, be detailed oriented and maintain a professional demeanor is necessary. The ability to relate and communicate effectively to the public and staff, excellent interpersonal skills and phone etiquette with willingness to learn is essential.
• Proficiency in Microsoft Office and hands on experience with HR software highly preferred. Oral and written proficiency required.

Benefits:

• Major medical, dental and vision
• Voluntary benefits (AFLAC plane, STD, LTD & Life Insurance)
• Paid Holidays
• Generous Paid Time Off (PTO)
• Tuition reimbursement
• And much more…

American with Disabilities Requirements:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.